Our tasting came and went and invitations went out. Once we had all of our replies, we met with the venue to give a final headcount and numbers for the different kinds of meals that would be served. This is when things came to a halt.
Eighteen days before our wedding, we were told that the venue required us to assign seats and provide a diagram showing what meal was being sent to each seat. Here's a snippet of the example we were given:
It was a surreal moment for me. When brides in the Weddingbee forum seek advice for dealing with people who want to change plans they've already made, I often tell them to say "I'm sorry, but it just isn't possible." I never imagined that I'd be saying those words myself.
I understood that the venue had trained their staff to serve in a certain manner. I imagine they established their practices soon after they opened. Had that information been shared with us or our planner early on, we could have made adjustments.
From that meeting, the idea of using ribbon to indicate meal preferences arose. The venue was worried about the speed of serving, so they asked that we tell our guests to hang their cards on their chairs so staff could tell what meal was going to each guest as they approached a table. We just needed to make sure guests would hang their cards on their chairs.
As we drove away from the venue, I mentally designed a sign that might make the escort cards work. I looked up a picture of a chiavari chair and sketched one as soon as we got back to the office and tucked it away to look at again when I got home. Once home, I worked on the wording for the sign and tried to copy the sketch I made at work. It wasn't going well.
Photo by Amanda Gray of Ashley Baber Weddings / Used with permission
Did you have any last minute surprises that you had to handle? Did you have a creative solution for a problem at the eleventh hour of your wedding planning?